Vendor rebate recovery for distributors
RebateRail converts rebate agreements and purchase history into a live earned-versus-received ledger, then keeps unclaimed and short-paid dollars visible until they are recovered.
How RebateRail works
The journey follows the money all the way through—because a calculated rebate is not a result until the supplier credit is received and matched.
Finance has contract terms in a PDF, purchases in an ERP export, and claims in email. RebateRail brings those sources into one program record.
Our state-of-the-art AI agent proposes tiers, dates, exclusions, and eligible families for approval. Deterministic calculations then show exactly which purchases earned each dollar.
Submitted amounts, acknowledgements, and incoming credit notes are matched back to earnings. Short-payments and unclaimed periods stay open.
Every program rolls into a portfolio view of earned, claimed, received, overdue, and near-tier value—giving finance a daily recovery queue.
AI reads. Rules calculate. People approve.
Our state-of-the-art AI agent interprets document structure, then converts proposed terms into reviewable rules. Monetary results come from deterministic calculations—not generated prose.
Design-partner audit
We are opening a small number of hands-on audits while we validate the recurring recovery workflow with finance and purchasing teams.
The audit is free. If it proves recurring value, we’ll shape the paid pilot around program count and purchase volume before asking you to buy.
Before the first agreement
No long implementation. Start with purchase-volume rebates and expand only when the recovery proves itself.
Not by default. It prepares a reproducible claim package and your team approves the submission. Follow-up automation can be enabled program by program.
Start with purchase-volume rebates, tiered annual agreements, or quarterly programs where eligible purchases and received credits can be exported.
Agreements can be PDF or Excel. Purchase history can be CSV or Excel. ERP integration is intentionally not required for the first audit.
Extracted exclusions, effective dates, product families, and tier rules stay visible for human confirmation before any earning calculation runs.
Yes. Every earned amount links to the approved rule, eligible transactions, claim record, and matched supplier credit.
The difference remains open with its evidence and follow-up date until another credit arrives or your team resolves it.